Organizing My Terrain Collection

Two labeled, white plastic trays pulled forward from a cabinet to reveal their contents—tiny braziers and pillars, shop goods and boats—with a shelf between holding bins of modular pieces of tiny trees.
A place for everything and everything in its place makes setup easy, even with a big collection of lots of tiny items.

I love being a GM. Helping create a world that my players can escape to and adventure in is one of the most fulfilling things I do. So I invest in it pretty hard, and that’s given me a fantastic collection of terrain and minis. I don’t own a car, but if you need a miniature landscape on the table, I’ve got the goods.

I collect the pieces that will help me create wonderful locations for vibrant stories. My world of Kabalor has been years in development and the places in it that I have traveled in my head are vivid to me. I want to evoke them on the table to share that magical mental transport to a whole new world.

So, here’s the thing. I have a lot of terrain. And I just got two more big boxes of it, thanks to the arrival of the main part of my pledge in the Dwarven Forge Wildlands Kickstarter.

It was time to integrate this big chunk of new stuff into my existing collection. As I’ve known was coming since I made the Kickstarter pledge, that meant taking it all out of my cabinets and rearranging it.

But how to organize it? Thus far I have grouped things by biome, so to speak—dungeon, town, cave—but Dwarven Forge is doing a better and better job of making pieces that fit with multiple biomes. Usually now I mix together mountain, forest, and swamp items in a single build, so that categorization no longer makes sense for me. Time for a new system!

Here are the principles I’m following:

  1. Review my to-paint queue and leave space for items soon to be stored. This is especially important for large pieces or sets purchased unpainted.
  2. Support my building process and group things that get used at the same stage of the build. When I build, while I might pull out a couple key pieces that I know I’ll want in the scene, I leave those set to the side until I get the layers below them in place. With this new storage approach I’ll be able to have fewer containers pulled out at the same time since I can put them away as soon as I’m done with that layer.
  • Base Layers: terrain trays, mats, hidden elevation supports.
  • Area Definition: ground surfaces, hills, banks, water areas, escarpments, floors, walls, roads, balconies, bridges, stairs and dais pieces, doors. Also because they are an alternative to stairs: ladders.
  • Buildings and Roofs: structures where the whole building or an entire floor of a building is one piece, roofs.
  • Enticements: treasure, magical objects, altars, macguffins, special effects (e.g. fogger).
  • Obstacles: pillars, statues, braziers, fountains, wells, stalagmites, trees, shrubs, haystacks, boulders, traps, sand dunes/mud flows, hummocks.
  • Scatter: flowers, small plants, logs, small rocks, furniture, shop goods, transport (wagons, boats, etc.), ossuary walls and other bone-based decor, signage, chimneys, window inserts, roof perches, decorative accessories (including pole inserts).
  • Denizens: creatures, people.
A gleaming white cabinet with 5 of the six doors open and revealing densely arranged shelves of labeled white trays. Four shelves have items in bins or a small number of things sitting loose on the shelf.
The main part of my storage solution. Efficiently packed, but kind to the pieces and to myself when I’m trying to find something.
  1. Store the sturdiest, biggest, most irregular pieces in bins for storage efficiency. I’m looking at you, trees.
  2. If a piece type is an “overflow” for another piece type—that is, one I’ll use if I run out of the first type and need more for the build—store them together.
A tray of miniature terrain pieces which are stone floor with attached stone walls, some have pillars along the wall and some don't.
If I run out of one of these, I could fill in with the other.
  1. Store the most delicate, most distinctive pieces in trays so it’s easy to find that one specific item. I love love love the Ikea Kuggis 8 compartment insert and its perfect fit in my Besta cabinets. This is the primary container unit of my storage system.
  2. Store lightweight, thin, flat things in a zippered artist’s portfolio to reduce dust and damage. It’s compact and it’s easy to pull up and out just the one I need. Over time I’ve learned there isn’t a lot of reason to try to file them in a particular order, since no other filing system adapts better to “oh not that one; I used it too recently” than always putting things away at the back of the portfolio. Last on the table goes to the back of the line. I got this one from Amazon back in 2018 and am quite happy with it. (Affiliate link, thank you for your support!) No picture of this as it is tucked between the wall and the legs of my craft table. Handy but out of the way.
  3. Store large, flat, stackable things in stacks, but don’t bury the stack under other stored items. Keep it quick to grab when building.
A white cabinet section with four shelves, two of which have trays and the others have short stacks of flat pieces like ground surfaces and terrain trays.
My additional low-to-the-floor storage for heavy things and some flat items.
  1. Store larger, awkwardly-shaped things in groupings by height to maximize shelf height efficiency and, if that shelf includes more than 7 items, in a tray or on top of a terrain tray to allow the whole group to be drawn out at once and the piece needed extracted from a densely packed assortment.
  2. If it’s a large base layer that might warp over time if not stored flat, store it flat.
  3. If it’s fairly flat, in a tray or bin, and it safely can go on edge, put it on edge to make more space.
A white plastic tray holding pieces on edge which vary in design but are used together. They are about twice the height of the tray, but stored at a slant so that their details can be seen.
Since these sidewalk/road tiles have multiple configurations—alleys, turns, etc.—it’s helpful to be able to flip through them to find the needed piece.
  1. Within groupings, put similar things together—tables together, barrels together, etc.—and if things can’t be put together by kind of object, put them together by function, e.g. LED things that glow, market and shop stuff, wizard’s tower stuff, etc.
  2. Put the heaviest stuff on the bottom shelves. Also, reinforce your Dwarven Forge terrain storage cabinets especially if you’ve got resin items; this stuff weighs a LOT when you pack it in efficiently. I have a row of four Ikea Besta wardrobe cabinets. They are secured to the wall and only the middle two are allowed to hold Dwarven Forge, so that the outer ones can keep those inner verticals from bowing and dropping shelves. (We pause a moment for a deep breath at that horrible horrible thought.)

    In general, this means you can start at the bottom shelf with Base Layers and Area Definition and proceed upward through Obstacles, then Scatter, etc. This has the advantage of having the lightest weight things on the top shelf where it’s easiest to reach up to lift them down.

My process in switching to this system worked well, but did require taking over my living and dining room during the sorting. I pulled everything out of storage and grouped it following the above principles, using temporary containers. (If you happen to have a Gotham Greens salad company serving your area, their lettuce is great and—at least until they change their packaging to something more sustainable—the straight sided plastic containers it comes in are fantastic for all kinds of DIY and craft activities, including terrain sorting. You can see them in the first picture, holding modular tree pieces.)

Once I had my groups, I cleaned the shelves and permanent containers—since they’ll not be empty again for a long time—and once they were fully dry from a damp cloth wipedown, loaded them up.

I loaded from the top of my storage down, which is to say starting with Denizens in my category list. Minis are a lot more compact than terrain and I had them better organized, already in trays as I wanted them. Nice to have a quick win at the start. 😀

To work the shelf supports around the door fixtures I wasn’t able to hold to a completely strict ordering by my categories, but overall the height adjustments didn’t impact things much.

The MacGuffin tray was a lot of fun to put together and a helpful change. I had previously had these items mixed in various trays and now the enticing stuff is in one spot. It’s also at the appropriate place in the build process since I’m going to be setting the focus of the scene before adding the scatter, etc. that surrounds it.

Area Definition items are the bulk of the collection weight, both in numbers and literal weight. This is on the lower shelves, which means that I get the bending and lifting out of the way at the start of a build when I’m feeling fresh and energetic.

The best parts of this adventure in organization? Seeing what an amazing collection I’ve slowly amassed, looking ahead to creating more builds, and, of course, breaking out the label maker. 😁

Author: Dinah from Kabalor

Author. Discardian. GM. Current project: creating an inclusive indie fantasy ttrpg https://www.patreon.com/kabalor

4 thoughts on “Organizing My Terrain Collection”

    1. Thank you so much! I’m so happy with this setup—and with those clean white cabinet surfaces when I’m not rummaging around my collection. 😄

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